In this Privacy Notice the following words are used as set out below:
We are required to provide you with this Privacy Notice by Law. It explains how we use the information we collect, store, and hold about you. If you are unclear about how we process or use your information, or you have any questions about this Privacy Notice or any other issue regarding your information, then please contact our Data Protection Lead (see paragraph 3 below).
The Law says:
We are Inconf a company registered in England and Wales with company number 12399032 and our registered address is 28 Alexandra Terrace, Exmouth, Devon, EX8 1BD.
We deliver virtual event platforms and live streaming services for brands, corporations, associations, rights-holders, event management agencies and production companies. (‘the Service’).
We receive data from Our Clients or their event production companies or agencies. Other data collected includes but is not limited to questions submitted, polling responses, surveys, profiles and instant messages directly from the data subject during their interaction with the Inconf Platform.
When delivering virtual events on behalf of Our Clients, we are the Data Processor and our Client (and/or their event management company / agency) is the Data Controller.
We also collect data about our sales prospects and targets . This data is typically collected via LinkedIn, websites and our personal networks of contacts and is stored in our CRM (Customer Relationship Management) system.
We are the Data Controller of our sales and marketing information unless we are a Data Processor as referred to above.
The purposes for which we collect and use your information are set out in this Privacy Notice.
Our Data Protection Lead is Daniel Cave, Chief Experience Officer
If you have a query or need any further information about this Privacy Notice or wish to make a complaint, please email the Data Protection Lead at: [email protected]
All information collected will only be used for the purpose of providing the Service as described in this Privacy Notice.
We will collect and use the information you have provided for the purposes of:
We may collect the following information either from Our Clients or on behalf of Our Clients
In addition, we may collect the following:
The law states that we must collect and use your information in accordance with a legal basis. We will only use any information that you provide in accordance with the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (‘UK GDPR’), the Data Protection Act 2018 and any other relevant legislation, regulation, code of practice or guidance.
The legal basis for collecting and using your information will depend on the information concerned and the specific context in which it is collected.
We will normally use your information where:
We will keep your information for as long as necessary but in any event in accordance with our data retention and disposal policy, with current law and national guidance.
All event data is deleted within 6 months days following the end of an event or project.
We typically pass to Our Clients any data collected during their event, together with an analytics ‘insight report’ which gives them a summary of the key insights drawn from the data collected.
We may pass on your information if we have a legal obligation to do so.
Your information may be used to report trends or reports to Our Clients. The data is used for analytics as a key part of the service to Our Clients and includes which delegates watched which sessions / downloaded which documents / visited which expo stands and submitted which questions. This information will not be anonymised which means it can identify you as an individual.
Clients are offered the option for their delegates or visitors to be excluded from tracking if they wish.
We will not share your information for marketing purposes unless we have your consent.
You have the right to:
For further information on your rights please go to:https://ico.org.uk/your-data-matters/
You have the right to object to your information being used in some or all of the ways as described in this Privacy Notice. Please contact the Data Protection Lead should you have any questions or issues with the use of your information as described here.
You have the right to complain about the management of your information. In the first instance, please refer your complaint to the Data Protection Lead as detailed above. If you remain dissatisfied with our response you have a right to raise any concern or complaint with the Information Commissioner’s Office:https://ico.org.uk/
If English is not your first language, you can request a translation of this Privacy Notice. Please contact our Data Protection Lead for further information.
When you visit our website, you are also prompted to allow us to collect additional information about how you use the website. This data is anonymised and is used to allow us to identify trends on our website and make improvements. For example, this anonymised data allows us to see how many people have visited a certain page on our website in a given month. Unless you click the “Allow cookies” option, we do not collect this data or store the Google Analytics tracking cookie that enables this functionality on your device.
For more information on ‘Cookies and similar technologies’ go to;https://ico.org.uk/your-data-matters/online/cookies/
Our website contains hyperlinks to other third-party websites. If you go to another website from our website, it is important that you read their Privacy Notice on that website to find out what it does with your information and their policies may differ from ours. We take no responsibility legal or otherwise for the content or use of information, personal or otherwise, on other websites.
Where we use third parties to process or use your information on our behalf, we ensure that we have a robust agreement in place which makes it clear that they must be compliant with the UK GDPR and any other relevant data protection legislation. We also make it clear that the information they may receive about you from us is only used in a manner consistent with the aims of Inconf and this Privacy Notice.
We take the security of your information very seriously and we do everything we can to ensure that your information is always protected and secured. We regularly update our processes and systems and we also ensure that our staff are properly trained. We also carry out assessments and audits of the information that we hold about you and make sure that, if we provide any other services, we carry out proper assessments and security reviews.
The website is maintained by WordPress who are the website hosts and providers however they do not process any data on behalf of Inconf Ltd.
Your information is held electronically. It is password protected and held securely on either our internal computer systems or on a third-party secure server. The data we collect can only be accessed by the key Inconf project team members including the Project Manager, Data Analyst, Developers and Senior Leadership Team.
We are obliged to protect any confidential information that we hold about you and we take this very seriously. It is imperative that you let us know immediately if you change any of the contact details you have given us or given to others to give us so as to ensure that the information, we hold about you is up to date and correct.
Please note that this Privacy Notice will be regularly reviewed and updated in line with current data protection legislation, regulation, and guidance. You should check this Notice occasionally to ensure you are aware of the most recent version that will apply each time you access this website.
This Privacy Notice was last updated on 1 July 2021
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
|Cookie Title / Name||Purpose||More information|
|Cookies that support the basic functionality
of the site,such as logging in.
|Cookies used by a service called Gosquared,
which we use to track how many
visitors are online at once.
|Google analytics tracking software to
measure how many visits we get and
what users do.
|mp_<variable>_mixpanel||Mixpanel tracking software to measure
how many visits we get and what users do.
|Cookie set by Vimeo player, to enable
embedded videos to play, and to track
the number of views and similar metrics.
|Cookies used by sli.do q&a tool to deliver
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
Except for essential cookies, all cookies will expire after various time periods.
This Cookies Policy was last updated on 1 July 2021
Who we are and how to contact us
We are Inconf Ltd (“We”). We are registered in England and Wales under company number 12399032 and have our registered office at 28 Alexandra Terrace, Exmouth, England, EX8 1BD Our main trading address is 15 Victoria Road, Exmouth, England, EX8 1DL.
What’s in these terms?
This acceptable use policy sets out the standards that apply when you log in to this Platform or interact with our Platform in any other way.
By using our Platform you accept these terms:
By using our Platform, you confirm that you accept the terms of this policy and that you agree to comply with them.
If you do not agree to these terms, you must not use the Platform.
We may make changes to the terms of this policy
We amend these terms from time to time. Every time you wish to use the Platform, please check these terms to ensure you understand the terms that apply at that time.
You may use the Platform only for lawful purposes. You may not use the Platform:
You also agree:
We may from time to time provide interactive services on the Platform, including, without limitation:
Any moderation of Interactive Services will be undertaken by our client and you should refer to them for details.
These content standards apply to any and all material which you contribute to the Platform (Contribution), and to any interactive services associated with it.
The Content Standards must be complied with in spirit as well as to the letter. The standards apply to each part of any Contribution as well as to its whole.
If applicable our client will determine, in its discretion, whether a Contribution breaches the Content Standards.
A Contribution must:
Breach of this policy
When we consider that a breach of this acceptable use policy has occurred, we and/or our client may take such action as we deem appropriate.
Failure to comply with this acceptable use policy may result in our taking all or any of the following actions:
We exclude our liability for all action we may take in response to breaches of this acceptable use policy. The actions we may take are not limited to those described above, and we may take any other action we reasonably deem appropriate.
How this contract can be transferred
We can transfer our rights and obligations under these terms to any third party, provided this does not adversely affect your rights under these terms.
Which country’s laws apply to any disputes?
If you are a consumer, please note that the terms of this policy, its subject matter and its formation are governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction except that if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.
If you are a business, the terms of this policy, its subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.